Collection search - Office of the Prime Minister - Deputy Chief of Staff unit [multiple media (chiefly electronic)]

Record information – Brief
1
Office of the Prime Minister - Deputy Chief of Staff unit [multiple media (chiefly electronic)]

Hierarchical level:

Series

Date:

1982-2015, predominant 2006-2015.

Reference:

R16093-58873-4-E

Type of material:

Textual material, Art, Photographs, Maps and cartographic material, Moving images

Found in:

Archives / Collections and Fonds

Item ID number:

5631893

Context of this record:

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Stephen J. Harper fonds

Office of the Prime Minister - Deputy Chief of Staff unit
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Record information – Details

Series includes:

7 lower level description(s)
View lower level description(s)

Date(s):

1982-2015, predominant 2006-2015.

Place of creation:

Canada

Extent:

83,329 digital textual records.
0.2 m of textual records.
60 digital pictures : 25 promotional item mockups (28 individual images), 17 posters, 9 logos (10 individual images), 4 greeting card mockups, 2 cuff link design mockups, 2 cover page mockups, and 1 design mockup (5 individual images).
18 digital photographs : col. and b&w.
3 digital maps.
2 digital moving images (1 min, 5 s).
2 digital drawings.

Language of material:

English

Added language of material:

English, French

Scope and content:

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Series consists of analogue and digital records created or maintained by staff in the Office of the Prime Minister - Deputy Chief of Staff (DCOS) unit between 2006 and 2015.

The bulk of the records in this series pertain to the role played by the DCOS unit in coordinating the flow of formal advice sent to the Prime Minister on a daily basis by the Clerk of the Privy Council, Office of the Prime Minister (PMO) staff, and others. These records include PMO and Conservative Party of Canada (CPC) memoranda; formal Office of the Privy Council advice (termed "PCO notes"); copies of notes and memos bearing the Prime Minister's annotations (termed "returns"); incoming and outgoing letters; and internal documents used to track the progress of notes, memos, and returns.

Other records within the series include working files belonging to various staff members in the DCOS unit; files relating to DCOS and PMO office administration, human resources, and management; and files documenting the DCOS unit's role in the government appointments process, in the supervision of the "ethical wall" governing the flow of information to Chief of Staff Nigel Wright, in coordinating daily department head meetings and ministerial travel requests, and in providing information and advice to ministers' offices.

Series is arranged into seven sub-series: Human resources and office administration; Performance management, appointments, and succession planning; Department heads; Ethical wall; Letters; Ministers' offices (MINO) and ministers' regional offices (MRO); and Advice to the Prime Minister. The latter includes sub-sub-series devoted to [Incoming] Privy Council Office (PCO) notes, Privy Council Office (PCO) notes for consideration to arm [auto-sign], Travel notes, Conservative Party of Canada (CPC) memos, Prime Minister's returns, Miscellaneous memos, and Advice tracking sheets).

Additional information:

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Physical description note:

Digital records received in the following file format(s): PDF, DOC, XLS, MSG, TIF, DOCX, BMP, XLSX, PPT, DOCM, WPD, JPG, PPTX, EPS, RTF, DOT, HTM, XLSM, MOV, JPEG, ODT, PNG, PPTM, and PUB (22.62 GB).

Arrangement note:

The digital records in this series were originally part of the Office of the PMO shared computer network drive. Sometimes referred to as the S-Drive or PMO-Commons, the PMO shared network drive was divided in two parts to maintain Government of Canada security requirements for storing protected and classified material. These two parts were known as the Protected-B Network (BNet) for files rated Protected-B and lower, and the Secure Network (CabNet) for classified (e.g. Secret) files. PMO employees had access to both networks but each PMO unit applied access restrictions to their respective folders. PMO units maintained records in both the BNet and CabNet environments. During archival processing, the Deputy Chief of Staff unit's records from these two environments were arranged and described together in this series.

Related material:

Advice to the Prime Minister (PCO notes and PMO memos) can also be found in the "Office of the Prime Minister - Executive Office" and "Office of the Prime Minister - Policy unit" series.

Source:

Private
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Conditions of access:

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Textual records: electronic

[Consultation99 Closed pending processing]

Electronic container [R16093] R16093-58873-4

[Consultation 99 Closed pending processing]

Graphic (art): electronic

[Consultation99 Closed pending processing]

Electronic container [R16093] R16093-58873-4

[Consultation 99 Closed pending processing]

Graphic(photo): electronic

[Consultation99 Closed pending processing]

Electronic container [R16093] R16093-58873-4

[Consultation 99 Closed pending processing]

Cartographic material: electronic

[Consultation99 Closed pending processing]

Electronic container [R16093] R16093-58873-4

[Consultation 99 Closed pending processing]

Textual records

[Consultation99 Closed pending processing]

Volume [R16093] 580--581

[Consultation 99 Closed pending processing]

Moving images (video): electronic

[Consultation99 Closed pending processing]

Electronic container [R16093] R16093-58873-4

[Consultation 99 Closed pending processing]

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Date modified:: 2024-04-09