Collection search - Duplex numeric subject file classification system [textual record]
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Record information – Brief 1
Duplex numeric subject file classification system [textual record]
Hierarchical level:SeriesDate:1918-1953Reference:R194-53-1-E, RG17-B-II-2Type of material:Textual material, ArtFound in:Archives / Collections and FondsItem ID number:134086Context of this record:Link to this record
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Record information – Details Series includes:5611 lower level description(s)View lower level description(s)Date(s):1918-1953Bilingual equivalent:Place of creation:No place, unknown, or undeterminedExtent:164.0 m of textual recordsLanguage of material:EnglishScope and content:Series consists of files which were maintained in the Central Registry Office of the Department of Agriculture and relate to the work of all its branches, farms, and agencies from the end of World War I until the early 1950s. Aspects of Canadian agriculture reflected in these records include research work on experimental farms, production, economics, international relations, individual varieties of livestock, grain, fruits, and vegetables, co-operatives, legislation, policy, general administration, League of Nations and United Nations food organizations, agricultural fairs and exhibitions, price supports, marketing boards, diseases, pesticides, agricultural education, fertilizers, meat and canned food inspection, and numerous files on the role of the Department in the Allied War effort, 1939-1945.
Several different headquarters registry systems have been used by Agriculture Canada since 1920. In that year, the first duplex numeric subject file classification system was introduced. It arranges and identifies concepts, subjects, and names hierarchically and alphabetically. Researchers will find that an understanding of the mechanics of the file classification system is useful for research into the 1920 to 1953 headquarters records. The Department of Agriculture created an excellent set of indexes to the records in this sub-series. These indexes may be found in finding aids 17-57, 17-58, 17-59, 17-60, 17-61, 17-62, 17-66, 17-67, 17-68 and 17-69. There are two major general indexes; the principal one is for the years 1920 to 1947 and a smaller one for 1947-1952. The former is the "Geographical and Subject" alphabetical card index; the latter is identified only by the period of time it covers. Under the topics indexed in each one researchers will find the document numbers, dates, and subject matter of all correspondence and memoranda in this series as well as the number of the file on which these documents were placed. The documents identified on the index cards are listed in chronological order by the date of their creation. Once the file number has been determined consult the list of files for the series in order to learn the number of the box in which the file is located.
Other smaller indexes containing the same type of information can be used in conjunction with the two principal general indexes. The Department created a "Geographical" index which leads to correspondence primarily with various agricultural, business, and political institutions representing municipalities, provinces, and countries. This system of classification, it should be noted, includes "Canada" and "Canadian." Consequently correspondence with some institutions with those words in their titles was indexed here - eg. Canada Packers Ltd. and the Canadian Bankers' Association. The Department's contacts with institutions identified in this index were not extensive enough to justify inclusion in the larger general indexes. Nevertheless, direction to less voluminous but still important correspondence can be obtained from this index. A second small index identified by the Department as the "Subject" or "Small Classification Index" serves a similar purpose for subjects which do not have a noteworthy geographical aspect. Both of the small indexes have the added advantage of cross-reference cards to subjects indexed in the large general indexes.
Two other small indexes are also very useful. The first contains references to legal matters dealt with by the Department. These references were indexed nominally. The second contains references to Departmental correspondence with Members of Parliament and Senators. It, too, is a nominal index organized by the name of the member or Senator.
The two remaining indexes are identified as "Personnel" and "General". The former leads to documentation on Departmental personnel of all professions and occupations. It is organized nominally by the name of the employee. The latter contains references to general public inquiries received by the Department. It is also arranged nominally by the name of the correspondent. For the most part there are only a few references on each index card in this index and, unfortunately, the National Archives has only that part of the index ranging from McA to Z.Finding aid:(Paper) Finding aid 17-7 is a typed file list that includes a microfilm conversion list. 17-7 (90: Open)(Electronic) The finding aid's file level descriptions can be accessed through the "consists of" fields in the MIKAN record, volumes 2819-3460, 3859-3860 (T-1832-T-1846, T-6981-T-7019, T-7122-T-7130) 17-15 (90: Open)Textual records (Electronic) Finding aid 17-57 is a card index that must be ordered from the circulation desk. The finding aid is available as a PDF attached to this record. Likewise, the finding aid can be found by accessing the lower level descriptions attached to this record. 17-57 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/17-57_134086_open.pdfTextual records (Electronic) Finding aid 17-58 is a card index that must be ordered from the circulation desk. The finding aid is available as a PDF attached to this record. Likewise, the finding aid can be found by accessing the lower level descriptions attached to this record. 17-58 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/17-58_134086_open.pdfTextual records (Electronic) Finding aid 17-59 is a card index that must be ordered from the circulation desk. The finding aid is available as a PDF attached to this record. Likewise, the finding aid can be found by accessing the lower level descriptions attached to this record. 17-59 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/17-59_134086_open.pdfTextual records (Electronic) Finding aid 17-60 is a card index that must be ordered from the circulation desk. The finding aid is available as a PDF attached to this record. Likewise, the finding aid can be found by accessing the lower level descriptions attached to this record. 17-60 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/17-60_134086_open.pdfTextual records (Electronic) Finding aid 17-61 is a card index that must be ordered from the circulation desk. The finding aid is available as a PDF attached to this record. Likewise, the finding aid can be found by accessing the lower level descriptions attached to this record. 17-61 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/17-61_134086_open.pdfTextual records (Electronic) Finding aid 17-62 is a card index that must be ordered from the circulation desk. The finding aid is available as a PDF attached to this record. Likewise, the finding aid can be found by accessing the lower level descriptions attached to this record. 17-62 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/17-62_134086_open.pdfTextual records (Electronic) Finding aid 17-66 is a card index that must be ordered from the circulation desk. The finding aid is available as a PDF attached to this record. Likewise, the finding aid can be found by accessing the lower level descriptions attached to this record. 17-66 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/17-66_134086_open.pdfTextual records (Electronic) Finding aid 17-67 is a card index that must be ordered from the circulation desk. The finding aid is available as a PDF attached to this record. 17-67 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/17-67_134086_open.pdfTextual records (Electronic) Finding aid 17-68 is a card index that must be ordered from the circulation desk. The finding aid is available as a PDF attached to this record. Likewise, the finding aid can be found by accessing the lower level descriptions attached to this record. 17-68 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/17-68_134086_open.pdfTextual records (Electronic) Finding aid 17-69 is a card index that must be ordered from the circulation desk. The finding aid is available as a PDF attached to this record. Likewise, the finding aid can be found by accessing the lower level descriptions attached to this record. 17-69 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/17-69_134086_open.pdfElectronic (Electronic) All or some of the documents described have been digitized and are available at the following address: T-8132-T-1846, T-6981-T-7019,T-7122-T-7130 Website (90: Open)
http://heritage.canadiana.ca/view/oocihm.lac_mikan_134086?usrlang=enAdditional information:Source of title:Title is based on the contents of the series.Availability of other formats note:See reels T-6981-7019 for microfilmed copies of volume 2819 to volume 2872; reels T-7122-7130 for microfilmed copies of volume 2872 to volume 2883; and reels T-1832-1846 for microfilmed copies of volume 2883 to 2900.Accruals:Further accruals may be expected.Container note(s):T-6981 : microfilmed copies of volume 2819 to volume 2872 Copy No. 1
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T-7017 : microfilmed copies of volume 2819 to volume 2872 Copy No. 2
T-7017 : microfilmed copies of volume 2819 to volume 2872 Copy No. 3
T-7017 : microfilmed copies of volume 2819 to volume 2872 Copy No. 4
T-7017 : microfilmed copies of volume 2819 to volume 2872 Copy No. 5
T-7018 : microfilmed copies of volume 2819 to volume 2872 Copy No. 1
T-7018 : microfilmed copies of volume 2819 to volume 2872 Copy No. 2
T-7018 : microfilmed copies of volume 2819 to volume 2872 Copy No. 3
T-7018 : microfilmed copies of volume 2819 to volume 2872 Copy No. 4
T-7018 : microfilmed copies of volume 2819 to volume 2872 Copy No. 5
T-7019 : microfilmed copies of volume 2819 to volume 2872 Copy No. 1
T-7019 : microfilmed copies of volume 2819 to volume 2872 Copy No. 2
T-7019 : microfilmed copies of volume 2819 to volume 2872 Copy No. 3
T-7019 : microfilmed copies of volume 2819 to volume 2872 Copy No. 4
T-7019 : microfilmed copies of volume 2819 to volume 2872 Copy No. 5
T-7122 : microfilmed copies of volume 2872 to volume 2883 Copy No. 2
T-7122 : microfilmed copies of volume 2872 to volume 2883 Copy No. 3
T-7122 : microfilmed copies of volume 2872 to volume 2883 Copy No. 4
T-7122 : microfilmed copies of volume 2872 to volume 2883 Copy No. 5
T-7123 : microfilmed copies of volume 2872 to volume 2883 Copy No. 1
T-7123 : microfilmed copies of volume 2872 to volume 2883 Copy No. 2
T-7123 : microfilmed copies of volume 2872 to volume 2883 Copy No. 3
T-7123 : microfilmed copies of volume 2872 to volume 2883 Copy No. 4
T-7123 : microfilmed copies of volume 2872 to volume 2883 Copy No. 5
T-7124 : microfilmed copies of volume 2872 to volume 2883 Copy No. 1
T-7124 : microfilmed copies of volume 2872 to volume 2883 Copy No. 2
T-7124 : microfilmed copies of volume 2872 to volume 2883 Copy No. 3
T-7124 : microfilmed copies of volume 2872 to volume 2883 Copy No. 4
T-7124 : microfilmed copies of volume 2872 to volume 2883 Copy No. 5
T-7125 : microfilmed copies of volume 2872 to volume 2883 Copy No. 1
T-7125 : microfilmed copies of volume 2872 to volume 2883 Copy No. 2
T-7125 : microfilmed copies of volume 2872 to volume 2883 Copy No. 3
T-7125 : microfilmed copies of volume 2872 to volume 2883 Copy No. 4
T-7125 : microfilmed copies of volume 2872 to volume 2883 Copy No. 5
T-7126 : microfilmed copies of volume 2872 to volume 2883 Copy No. 1
T-7126 : microfilmed copies of volume 2872 to volume 2883 Copy No. 2
T-7126 : microfilmed copies of volume 2872 to volume 2883 Copy No. 3
T-7126 : microfilmed copies of volume 2872 to volume 2883 Copy No. 4
T-7126 : microfilmed copies of volume 2872 to volume 2883 Copy No. 5
T-7127 : microfilmed copies of volume 2872 to volume 2883 Copy No. 1
T-7127 : microfilmed copies of volume 2872 to volume 2883 Copy No. 2
T-7127 : microfilmed copies of volume 2872 to volume 2883 Copy No. 3
T-7127 : microfilmed copies of volume 2872 to volume 2883 Copy No. 4
T-7127 : microfilmed copies of volume 2872 to volume 2883 Copy No. 5
T-7128 : microfilmed copies of volume 2872 to volume 2883 Copy No. 1
T-7128 : microfilmed copies of volume 2872 to volume 2883 Copy No. 2
T-7128 : microfilmed copies of volume 2872 to volume 2883 Copy No. 3
T-7128 : microfilmed copies of volume 2872 to volume 2883 Copy No. 4
T-7128 : microfilmed copies of volume 2872 to volume 2883 Copy No. 5
T-7129 : microfilmed copies of volume 2872 to volume 2883 Copy No. 1
T-7129 : microfilmed copies of volume 2872 to volume 2883 Copy No. 2
T-7129 : microfilmed copies of volume 2872 to volume 2883 Copy No. 3
T-7129 : microfilmed copies of volume 2872 to volume 2883 Copy No. 4
T-7129 : microfilmed copies of volume 2872 to volume 2883 Copy No. 5
T-7130 : microfilmed copies of volume 2872 to volume 2883 Copy No. 1
T-7130 : microfilmed copies of volume 2872 to volume 2883 Copy No. 2
T-7130 : microfilmed copies of volume 2872 to volume 2883 Copy No. 3
T-7130 : microfilmed copies of volume 2872 to volume 2883 Copy No. 4
T-7130 : microfilmed copies of volume 2872 to volume 2883 Copy No. 5
4415 : Originally part of volume 2890.
4416 : Originally part of volume 2919.
4417 : Originally part of volume 2996.
4418 : Originally part of volume 3047.
4419 : Originally part of volume 3131.
4420 : Originally part of volume 3131.
4421 : Originally part of volume 3164.
4422 : Originally part of volume 3212.Source:GovernmentRelated control no.:1984-85/109 GAD
1985-86/562 GAD
1985-86/610 GAD
1986-87/032 GAD
RG17
RG17-B-II-AFormer archival reference no.:RG17-B-II-2 -
Ordering and viewing options Conditions of access:Textual records[Consultation32 Restricted by law]Volume [RG17][Consultation 90 Open]2819--3460;[Consultation 90 Open]2832/A;[Consultation 90 Open]Finding aid box [FA 17-58] 1--16[Consultation 90 Open]Finding aid box [FA 17-62] 1--16[Consultation 90 Open]Finding aid box [FA 17-60] 1--18[Consultation 90 Open]Finding aid box [FA 17-57] 1--2[Consultation 90 Open]Finding aid box [FA 17-59] 1--21[Consultation 90 Open]Finding aid box [FA 17-61] 1--22[Consultation 90 Open]Finding aid box [FA 17-66] 1--3[Consultation 90 Open]Finding aid box [FA 17-68] 1--3[Consultation 90 Open]Finding aid box [FA 17-67] 1--4[Consultation 90 Open]Finding aid box [FA 17-69] 1--5[Consultation 90 Open]Microfilm reel [RG17][Consultation 90 Open]T-1832--T-1846;[Consultation 90 Open]T-6981--T-7019;[Consultation 90 Open]T-7122--T-7130;[Consultation 90 Open]Graphic (art)[Consultation32 Restricted by law]Volume [RG17][Consultation 32 Restricted by law]4401--4402;[Consultation 32 Restricted by law]4415--4422;[Consultation 32 Restricted by law]Terms of use:Copyright belongs to the Crown for Government of Canada material. Credit Library and Archives Canada. In order to protect the fragile originals, the microfilm copies of these records must be consulted rather than the originals.You can order materials in advance to be ready for you when you visit. You will need a user card to do this.
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