Collection search - Meetings of the Board of Commissioners - minutes, agendas and reports [textual record, textual record (microform), cartographic material, architectural drawing]

Record information – Brief
1
Meetings of the Board of Commissioners - minutes, agendas and reports [textual record, textual record (microform), cartographic material, architectural drawing]

Hierarchical level:

Series

Date:

1899-1985.

Reference:

R1181-14-2-E, RG34-C-1-a

Type of material:

Textual material, Architectural and technical drawings

Found in:

Archives / Collections and Fonds

Item ID number:

134478

Context of this record:

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National Capital Commission fonds

Meetings of the Board of Commissioners - minutes, agendas and reports
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Record information – Details
Date(s):

1899-1985.

Bilingual equivalent:

Click here

Place of creation:

Ontario

Extent:

4.15 m of textual records
23 microfilm reels
27 maps
6 architectural drawings

Language of material:

English

Added language of material:

English, French
Accession:

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Meeting records of the National Capital Commission [textual record, cartographic material]

NATIONAL CAPITAL COMMISSION MINUTES AND NATIONAL CAPITAL COMMISSION EXECUTIVE COMMITTEE MINUTES [textual record]

Headquarters, Central Registry Files and Minute Books [textual record]

Contract Administration [textual record]

Central registry records of the Executive and Corporate Affairs Branch [textual record]

Minutes and heritage land register records of National Capital Commission [textual record (microfilm)]

NCC Minutes - Min/Com 1973-1980 [Textual record microform]

NCC executive minutes 1973-1980 [textual record microform]

Chairman's Office - Executive correspondence and documents [textual record (microform)]

Commission Minutes [textual record (microform)]

Executive Minutes [textual record (microform)]
Scope and content:

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Series consists of records documenting the meetings of the National Capital Commission, Board of Commissioners and its predecessors. Records include meeting minutes, agendas, and summaries as well as minutes and reports of executive level committees, sub-committees, special committees, and advisory committees.

All aspects of the Commission's functions and responsibilities are covered, including: land acquisition; bridges and roads, sidewalks and parkway improvements; floral and arboreal beautification; maintenance of the Government grounds; Rideau Hall; the Greenbelt; the Queensway; rail line displacement; the Gatineau Park; Ottawa River pollution; National Capital Region master plans; relations with local municipalities; sporting facilities; financial projections and accounts; and reporting from various subcommittees and Advisory Boards. There are often correspondence, newspaper clippings, By-Laws and budgets into the Minute Books. During the later years of the Federal District Commission and for the National Capital Commission, these volumes also contain reports and minutes of the following Committees and Sub-committees: Executive Committee; Land Committee; National Capital Planning Committee; Advisory Committee on Design; Information and Public Relations Advisory Committee; Historical Advisory Committee; Architectural Committee; Park Advisory Committee; Railway Committee; Municipal Grants Committee; Gatineau Park Advisory Committee and other special committees.

Volumes 1-19 consist of bound volumes containing the minutes of the National Capital Commission (1959-1967), and its two predecessors: The Federal District Commission (1927-1959), and the Ottawa Improvement Commission (1899-1927). The first book of the Ottawa Improvement Commission Minutes (Vol. 1) contains a notepad of minute summaries and drafts, 1889-1911. The first four minute books (Vols. 1-4) contain individual subject indices. Index cards on microfilm reel M-3737 serve as a finding aid for the NCC Minutes, 1959-1964. Volumes 321-336 contain meeting minutes and agendas of the National Capital Commission and the Federal District Commission, including attached reports from 1946 to 1971; Volume 337 contain architectural drawings of landscape designs for the Dow's Lake area attached to the meeting records.

Microfilm reels T-27163 -- T-27168 consist of records of the Executive Committee from 1981-1985 and include financial encumbrances, general ledgers, journal entries, vouchers, personnel systems, and minutes. Microfilm reels T-27169 -- T-27171 consist of records of Executive correspondence and documents of the Chairman's Office, February 1978 - July 1985. Microfilm reel T-27172 consists of Commission minutes for 1984-1985. Microfilm reel T-27173 consists of Executive minutes for 1985.

Additional name(s):

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Canada. National Capital Commission. Executive Committee

Biography/Administrative history:

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Canada. National Capital Commission. Executive Committee : The Executive Committee is comprised of the NCC Chairperson, Executive Vice-President (General Manager) and the five branch Vice-Presidents who convene on a regular basis to discuss significant issues related to corporate planning, daily operations and the administration concerns of the NCC. This is the entity which bridges the committees, and commission's work with the operational areas of the institution. All branch level documentation throughout the entire NCC are filtered through the Executive Committee in the form of submissions forwarded for approval.

Finding aid:

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(Paper) Finding aid 34-1 is a typed volume list for volumes 1-19. 34-1 (90: Open)

Textual records (Electronic) Finding aid 34-2 is a volume list for volumes 1-19. 34-2 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/34-2_134478_vols_1-19.pdf

Additional information:

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Source of title:

Title is based on the contents of the series.

Availability of other formats note:

Reels M-3735 to M-3736 contain copies of minutes (1959-1967) on volumes 11 to 19. Reel M-3737 contains subject index cards for National Capital Commission on volume 11-16.

Dates of creation note:

The index cards were filmed by the Department after 1964 and the originals were destroyed.

Accruals:

Further accruals are expected.

Container note(s):

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19/1 : in trakker see also volume 17
M-3735 : Microfilm copies (vols. 11-19) Copy No. 1
M-3735 : Microfilm copies (vols. 11-19) Copy No. 2
M-3736 : Microfilm copies (vols. 11-19) Copy No. 1
M-3736 : Microfilm copies (vols. 11-19) Copy No. 2
M-3737 : Copy No. 1
M-3737 : Copy No. 2

Source:

Government

Related control no.:

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117-000064-8
117-000306-X
1981-82/063 GAD
1985-86/241 GAD
1986-87/128 GAD
1989-90/064 GAD
1989-90/306 GAD
2000-01041-5
2001/009
2004-00340-5
2014-01793-X
2014-01794-8
2014-01881-2
2014-01883-9
2014-01884-7
2014-01900-2
4-1985-01-377 OFRC
78-288 OFRC
97/029
97/029-1
R1181
RG34
RG34-C-1-A

Former archival reference no.:

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RG34-C-1-a
Ordering and viewing options

Conditions of access:

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Textual records

[Consultation90 Open]

Volume [RG34]

[Consultation 90 Open]

1--19;

[Consultation 90 Open]

19/1;

[Consultation 90 Open]

Volume [R1181] 321--336

[Consultation 90 Open]

Microfilm reel [RG34] M-3735--M-3736

[Consultation 90 Open]

Textual records: microform

[Consultation96 Restrictions vary]

Microfilm reel [RG34] M-3737

[Consultation 90 Open]

Microfilm reel [R1181] T-27163--T-27173

[Consultation 99 Closed pending processing]

Architectural: technical drawings

[Consultation90 Open]

Volume [R1181] 337

[Consultation 90 Open]

Terms of use:

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Date modified:: 2024-05-10